Executive Assistant

Live and Work the Inspire Nation “PACK” Values

• POSITIVITY – Positive attitude and a “can-do” spirit
• ACCOUNTABILITY – Own your results
• CREATIVITY – Challenge the status quo
• KNOWLEDGE- Grow personally and professionally

Professional Traits and Standards 

• Handle sensitive information with discretion.
• Be highly organized, proactive, and resourceful 
• Strong deadline motivation and “get stuff done” attitude 
• Be professional with excellent communication skills
• A strong attention to detail

What You Will Get to Do

Provide executive support to the CEO, Sales and Operations Managers ensuring seamless day-to-day operations.

Key Responsibilities

• Executive Support
  • Prepare detailed metrics based documents for meetings with company Leadership, Sales and Marketing. 
  • Act as the primary point of contact between the LeadershipTeam and internal/external stakeholders.
  • Prepare meeting agendas, take detailed minutes, and follow up on action items.
  • Overflow of customer service calls when necessary
• Travel Coordination
  • Coordinate Hotel, Airline and Bus contracts including monitoring deposit dates, utilization dates and final payment.
  • Assist in managing logistics for student travel programs, ensuring alignment with company objectives.
• Office Administration
  • Oversee administrative tasks such as expense reporting, invoice processing, and supply ordering.
  • Maintain organized records and filing systems, both digital and physical.
  • Support the planning and execution of company events, meetings, and workshops.
• Project Management
  • Assist in tracking key projects, deadlines, and deliverables.
  • Collaborate with different departments to ensure timely completion of initiatives.
  • Conduct research and prepare reports or presentations as needed.
• Confidentiality and Professionalism
  • Handle sensitive information with utmost confidentiality and professionalism.
  • Represent Leadership in a positive and professional manner at all times.

Skills/Qualifications

• Bachelor’s degree in Business Administration, Communications, or a related field (preferred).
• Exceptional organizational and time management skills.
• Proficiency in Google/Microsoft Suites 
• Strong written and verbal communication skills.
• Ability to multitask, prioritize, and adapt in a fast-paced environment.
• Experience in the travel industry or with student programs is a plus.

Key Competencies

• Discretion: Handle confidential matters with professionalism and tact.
• Proactivity: Anticipates needs and takes initiative to solve problems.
• Detail-Orientation: Ensures accuracy in scheduling, documentation, and follow-ups.
• Adaptability: Thrives in a dynamic, fast-moving environment.

• Above Industry Standard Compensation 
• Time Off and Vacation- Paid time off starting with 15 days annually (prorated hire year)
• Flexible Work Schedule in the Off-Season – June 20 – July 20 and November 20 – December 31
• A supportive leadership team who is genuinely interested in helping our teammates enjoy their work and develop to their full potential
• A Great Place to Work with a fun team committed to greatness.
• Benefits package includes:
  • 401K after six months of employment
  • Flex Medical Reimbursement Plan
  • AFLAC Accident Coverage for you and eligible family members
  • Casual dress – not just on Fridays
  • Satisfaction of knowing that what you do on a daily basis inspires students through travel as they create lifelong memories

• 60% of our team members are former educators.
• Everyone at NationsClassroom goes on tour at least 14 days a year.
• 90% of our team has at least one child.
• Staff pick the best time to go on tour: Fall.
• Favorite truth: It’s not work if you love what you do.
• 88% of our team traveled when they were in school.
• Research we believe: 86% of adults who traveled as teens say the experience made them more intellectually curious.
• Best part of being on tour: Watching the kids’ faces.